ALEXANDER CITY BOARD OF EDUCATION 
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
FISCAL PERIOD ENDING JULY 31, 2013
EXHIBIT F-I-A
Fund Types and Account Groups Governmental Fiduciary Account Groups
General Special Revenue Debt Service Capital Projects Trust F/A & L/T Debt
Assets and Other Debits       
Cash  $   3,942,170.06  $      682,561.65  $      191,749.05  $       678,964.69  $       434,138.51  $                     -  
Investments                       -            125,703.49                       -                          -                 1,375.12                        -  
Receivables:      
         Interfund                       -                         -                         -                          -                          -                          -  
         Other              8,749.69          334,303.34                       -                          -              (29,161.36)                        -  
Inventories                       -              44,107.35                       -                          -                          -                          -  
Other Assets                       -                         -                         -                          -                          -                          -  
Fixed Assets                       -                         -                         -                          -                          -         35,107,201.46
Other Debits:      
         Debt Service                       -                         -                         -                          -                          -               50,913.84
         Long-Term Debt                       -                         -                         -                          -                          -          4,464,133.41
Total Assets and Other Debits   $   3,950,919.75  $   1,186,675.83  $      191,749.05  $       678,964.69  $       406,352.27  $   39,622,248.71
Liabilities and Fund Equity
Liabilities
Salaries and Benefits              6,423.96                290.64                       -                          -                          -                          -  
Payroll Taxes                       -                         -                         -                          -               68,608.74                        -  
Interfund                       -                         -                         -                          -                          -                          -  
Accounts Payable          164,954.94          199,890.77                       -                 5,152.00             26,401.65                        -  
Long-Term Liabilities                       -                         -                         -                          -                          -          4,515,047.25
Total Liabilities  $      171,378.90  $      200,181.41  $                   -    $           5,152.00  $         95,010.39  $     4,515,047.25
   
Fund Equity    
Investment in Gen. Fixed Assets                       -                         -                         -                          -                          -         35,107,201.46
Reserved Fund Balance          120,000.00            44,107.35                       -                          -                          -                          -  
Unreserved Fund Balance       3,659,540.85          942,387.07          191,749.05           673,812.69           311,341.88                        -  
Total Fund Equity  $   3,779,540.85  $      986,494.42  $      191,749.05  $       673,812.69  $       311,341.88  $   35,107,201.46
   
Total Liabilities and Fund Equity  $   3,950,919.75  $   1,186,675.83  $      191,749.05  $       678,964.69  $       406,352.27  $   39,622,248.71
 ALEXANDER CITY BOARD OF EDUCATION 
 COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES 
 ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS 
FISCAL PERIOD ENDING JULY 31, 2013
EXHIBIT F-II-A
FUND TYPE Governmental Fiduciary Total
DESCRIPTION General Special Revenue Debt Service Capital Projects Expendable Trust (Memorandum Only
   
REVENUES:    
STATE REVENUES     12,849,690.67              9,400.00          596,848.00           117,092.84                        -         13,573,031.51
FEDERAL REVENUES            32,429.63       2,852,818.80                       -                          -                          -          2,885,248.43
LOCAL REVENUES       5,036,278.60          993,500.91                       -                          -             612,506.07        6,642,285.58
OTHER SOURCES            74,258.38            68,510.48          720,908.00                        -                          -             863,676.86
TOTAL REVENUES  $  17,992,657.28  $   3,924,230.19  $   1,317,756.00  $       117,092.84  $       612,506.07  $   23,964,242.38
   
EXPENDITURES:    
INSTRUCTIONAL SERVICES     11,116,182.19       1,414,363.74                       -                          -             189,632.30       12,720,178.23
INSTRUCTIONAL SUPPORT SERVICES       2,992,747.37          361,492.81                       -                 5,152.00           354,323.12        3,713,715.30
OPERATION & MAINTENANCE       1,516,757.43            94,593.70                       -             122,889.50             16,736.86        1,750,977.49
AUXILIARY SERVICES          837,818.43       1,350,764.33                       -                          -                 9,113.34        2,197,696.10
GENERAL ADMINISTRATIVE SERVICES          666,704.87            99,728.68                       -             297,985.60                        -          1,064,419.15
CAPITAL OUTLAY                       -                         -                         -             264,103.90                        -             264,103.90
DEBT SERVICES                       -                         -            871,872.40             44,701.63                        -             916,574.03
OTHER EXPENDITURES            97,232.96          515,667.04                       -                          -               43,089.59           655,989.59
TOTAL EXPENDITURES  $  17,227,443.25  $   3,836,610.30  $      871,872.40  $       734,832.63  $       612,895.21  $   23,283,653.79
   
OTHER FUND SOURCES (USES):    
TRANSFERS IN & OTHER FUND SOURCES            50,596.41            75,631.66                       -             703,138.49             16,962.81           846,329.37
TRANSFERS OUT          (12,200.75)          (74,320.66)         (305,048.39)                        -              (35,471.34)          (427,041.14)
TOTAL OTHER FUND SOURCES (USES)  $        38,395.66  $          1,311.00  $     (305,048.39)  $       703,138.49  $        (18,508.53)  $       419,288.23
   
EXCESS REVENUES & OTHER SOURCES OVER(UNDER) EXPENDITURES & OTHER FUND USES  $      803,609.69  $        88,930.89  $      140,835.21  $         85,398.70  $        (18,897.67)  $     1,099,876.82
   
BEGINNING FUND BALANCE - OCT 1  $   2,975,931.16  $      897,563.53  $        50,913.84  $       588,413.99  $       330,239.55  $     4,843,062.07
   
ENDING FUND BALANCE - OCT 31  $   3,779,540.85  $      986,494.42  $      191,749.05  $       673,812.69  $       311,341.88  $     5,942,938.89
 ALEXANDER CITY BOARD OF EDUCATION 
 COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES 
 BUDGET AND ACTUAL 
FISCAL PERIOD ENDING JULY 31, 2013
EXHIBIT F-III-A
FUND TYPE  GENERAL   SPECIAL 
DESCRIPTION  BUDGET   ACTUAL   VARIANCE   BUDGET   ACTUAL   VARIANCE 
     
REVENUES:      
STATE REVENUES     15,403,483.00     12,849,690.67      (2,553,792.33)                  200.00               9,400.00               9,200.00
FEDERAL REVENUES            45,366.00            32,429.63          (12,936.37)        3,267,389.08        2,852,818.80          (414,570.28)
LOCAL REVENUES       5,631,740.00       5,036,278.60         (595,461.40)        1,287,202.00           993,500.91          (293,701.09)
OTHER SOURCES          145,088.00            74,258.38          (70,829.62)             52,500.00             68,510.48             16,010.48
TOTAL REVENUES     21,225,677.00     17,992,657.28      (3,233,019.72)        4,607,291.08        3,924,230.19          (683,060.89)
     
EXPENDITURES:      
INSTRUCTIONAL SERVICES     13,562,594.49     11,116,182.19      (2,446,412.30)        1,759,260.38        1,414,363.74          (344,896.64)
INSTRUCTIONAL SUPPORT SERVICES       3,606,314.00       2,992,747.37         (613,566.63)           378,692.60           361,492.81            (17,199.79)
OPERATION & MAINTENANCE       2,009,854.00       1,516,757.43         (493,096.57)             60,600.00             94,593.70             33,993.70
AUXILIARY SERVICES          975,115.00          837,818.43         (137,296.57)        1,643,276.38        1,350,764.33          (292,512.05)
GENERAL ADMINISTRATIVE SERVICES          870,663.00          666,704.87         (203,958.13)           136,357.59             99,728.68            (36,628.91)
CAPITAL OUTLAY                       -                         -                         -                          -                          -                          -  
DEBT SERVICES                       -                         -                         -                          -                          -                          -  
      PRINCIPAL      
      INTEREST      
OTHER EXPENDITURES          118,581.00            97,232.96          (21,348.04)           512,050.13           515,667.04               3,616.91
TOTAL EXPENDITURES     21,143,121.49     17,227,443.25      (3,915,678.24)        4,490,237.08        3,836,610.30          (653,626.78)
     
OTHER FUND SOURCES (USES):      
TRANSFERS IN            99,829.00            33,661.83          (66,167.17)           105,744.00             68,231.66            (37,512.34)
OTHER FUND SOURCES            48,229.59            16,934.58          (31,295.01)                        -                 7,400.00               7,400.00
OTHER FUND USES          (12,168.00)          (12,200.75)                 (32.75)          (170,394.00)            (74,320.66)             96,073.34
TOTAL OTHER FUND SOURCES (USES)          135,890.59            38,395.66          (97,494.93)            (64,650.00)               1,311.00             65,961.00
     
EXCESS REVENUES & OTHER SOURCES OVER(UNDER) EXPENDITURES & OTHER FUND USES          218,446.10          803,609.69          585,163.59             52,404.00             88,930.89             36,526.89
     
BEGINNING FUND BALANCE       2,976,310.45       2,975,931.16               (379.29)           888,616.15           897,563.53               8,947.38
     
ENDING FUND BALANCE       3,194,756.55       3,779,540.85          584,784.30           941,020.15           986,494.42             45,474.27
 ALEXANDER CITY BOARD OF EDUCATION 
 COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES 
 BUDGET AND ACTUAL 
FISCAL PERIOD ENDING JULY 31, 2013
EXHIBIT F-III-B
FUND TYPE  DEBT SERVICE   CAPITAL PROJECTS 
DESCRIPTION  BUDGET   ACTUAL   VARIANCE   BUDGET   ACTUAL   VARIANCE 
     
REVENUES:      
STATE REVENUES          746,060.00          596,848.00         (149,212.00)           117,092.84           117,092.84                        -  
FEDERAL REVENUES                       -                         -                         -                          -                          -                          -  
LOCAL REVENUES                       -                         -                         -                          -                          -                          -  
OTHER SOURCES       1,441,816.00          720,908.00         (720,908.00)                        -                          -                          -  
TOTAL REVENUES       2,187,876.00       1,317,756.00         (870,120.00)           117,092.84           117,092.84                        -  
     
EXPENDITURES:      
INSTRUCTIONAL SERVICES                       -                         -                         -                          -                          -                          -  
INSTRUCTIONAL SUPPORT SERVICES                       -                         -                         -                 5,152.00               5,152.00                        -  
OPERATION & MAINTENANCE                       -                         -                         -               17,943.30           122,889.50           104,946.20
AUXILIARY SERVICES                       -                         -                         -                          -                          -                          -  
GENERAL ADMINISTRATIVE SERVICES                       -                         -                         -             325,023.82           297,985.60            (27,038.22)
CAPITAL OUTLAY                       -                         -                         -                          -             264,103.90           264,103.90
DEBT SERVICES       1,882,827.61          871,872.40      (1,010,955.21)             87,403.00             44,701.63            (42,701.37)
      PRINCIPAL      
      INTEREST      
OTHER EXPENDITURES                       -                         -                         -                          -                          -                          -  
TOTAL EXPENDITURES       1,882,827.61          871,872.40      (1,010,955.21)           435,522.12           734,832.63           299,310.51
     
OTHER FUND SOURCES (USES):      
TRANSFERS IN                       -                         -                         -             305,048.39           305,048.39                        -  
OTHER FUND SOURCES                       -                         -                         -                          -             398,090.10           398,090.10
OTHER FUND USES         (305,048.39)         (305,048.39)                       -                          -                          -                          -  
TOTAL OTHER FUND SOURCES (USES)         (305,048.39)         (305,048.39)                       -             305,048.39           703,138.49           398,090.10
     
EXCESS REVENUES & OTHER SOURCES OVER(UNDER) EXPENDITURES & OTHER FUND USES                       -            140,835.21          140,835.21            (13,380.89)             85,398.70             98,779.59
     
BEGINNING FUND BALANCE            50,913.84            50,913.84                       -             588,413.99           588,413.99                        -  
     
ENDING FUND BALANCE            50,913.84          191,749.05          140,835.21           575,033.10           673,812.69             98,779.59
 ALEXANDER CITY BOARD OF EDUCATION 
 COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES 
 BUDGET AND ACTUAL 
FISCAL PERIOD ENDING JULY 31, 2013
EXHIBIT F-III-C
FUND TYPE  EXPENDABLE TRUST   TOTAL GOVERNMENT & EXPENDABLE TRUST FUNDS 
DESCRIPTION  BUDGET   ACTUAL   VARIANCE   BUDGET   ACTUAL   VARIANCE 
     
REVENUES:      
STATE REVENUES                       -                         -                         -         16,266,835.84       13,573,031.51       (2,693,804.33)
FEDERAL REVENUES                       -                         -                         -          3,312,755.08        2,885,248.43          (427,506.65)
LOCAL REVENUES          624,900.00          612,506.07          (12,393.93)        7,543,842.00        6,642,285.58          (901,556.42)
OTHER SOURCES                       -                         -                         -          1,639,404.00           863,676.86          (775,727.14)
TOTAL REVENUES          624,900.00          612,506.07          (12,393.93)       28,762,836.92       23,964,242.38       (4,798,594.54)
     
EXPENDITURES:      
INSTRUCTIONAL SERVICES          272,600.00          189,632.30          (82,967.70)       15,594,454.87       12,720,178.23       (2,874,276.64)
INSTRUCTIONAL SUPPORT SERVICES          235,000.00          354,323.12          119,323.12        4,225,158.60        3,713,715.30          (511,443.30)
OPERATION & MAINTENANCE                800.00            16,736.86            15,936.86        2,089,197.30        1,750,977.49          (338,219.81)
AUXILIARY SERVICES            16,000.00              9,113.34            (6,886.66)        2,634,391.38        2,197,696.10          (436,695.28)
GENERAL ADMINISTRATIVE SERVICES                       -                         -                         -          1,332,044.41        1,064,419.15          (267,625.26)
CAPITAL OUTLAY                       -                         -                         -                          -             264,103.90           264,103.90
DEBT SERVICES                       -                         -                         -          1,970,230.61           916,574.03       (1,053,656.58)
      PRINCIPAL      
      INTEREST      
OTHER EXPENDITURES            24,200.00            43,089.59            18,889.59           654,831.13           655,989.59               1,158.46
TOTAL EXPENDITURES          548,600.00          612,895.21            64,295.21       28,500,308.30       23,283,653.79       (5,216,654.51)
     
OTHER FUND SOURCES (USES):      
TRANSFERS IN            20,000.00            16,962.81            (3,037.19)           530,621.39           423,904.69          (106,716.70)
OTHER FUND SOURCES                       -                         -                         -               48,229.59           422,424.68           374,195.09
OTHER FUND USES          (43,011.00)          (35,471.34)              7,539.66          (530,621.39)          (427,041.14)           103,580.25
TOTAL OTHER FUND SOURCES (USES)          (23,011.00)          (18,508.53)              4,502.47             48,229.59           419,288.23           371,058.64
     
EXCESS REVENUES & OTHER SOURCES OVER(UNDER) EXPENDITURES & OTHER FUND USES            53,289.00          (18,897.67)          (72,186.67)           310,758.21        1,099,876.82           789,118.61
     
BEGINNING FUND BALANCE          330,239.55          330,239.55                       -          4,834,493.98        4,843,062.07               8,568.09
     
ENDING FUND BALANCE          383,528.55          311,341.88          (72,186.67)        5,145,252.19        5,942,938.89           797,686.70
ALEXANDER CITY BOARD OF EDUCATION
COMPARISON OF TAX REVENUES
FY13 and FY12
County Ad-Valorem District Ad-Valorem District Ad-Valorem
4.5 Mills 3.0 Mills 7.5 Mills Total Ad-Valorem Tax Revenue
2013 2012 Variance 2013 2012 Variance 2013 2012 Variance 2013 2012 Variance
   
October  $          29,828.33  $        25,653.41                4,174.92  $          11,865.19  $          7,831.06                4,034.13  $                 5,732.06  $          5,748.48                     (16.42)  $                47,425.58 $39,232.95  $               8,192.63
November            192,249.62          152,976.85              39,272.77              92,777.21            63,723.07              29,054.14                   60,604.70            38,809.99                21,794.71  $              345,631.53 $255,509.91                 90,121.62
December            366,319.02          357,133.59                9,185.43            156,681.06          168,568.46             (11,887.40)                 148,179.68          118,336.82                29,842.86  $              671,179.76 $644,038.87                 27,140.89
January            692,528.63          717,911.84             (25,383.21)            448,558.11          371,084.18              77,473.93                 266,167.09          387,688.40             (121,521.31)  $           1,407,253.83 $1,476,684.42               (69,430.59)
February              34,485.34            34,514.79                   (29.45)                8,499.89            14,546.70               (6,046.81)                   18,208.83            12,124.80                  6,084.03  $                61,194.06 $61,186.29                         7.77
March              15,238.21            25,333.03             (10,094.82)                7,649.30            15,252.95               (7,603.65)                     4,035.45              6,009.87                (1,974.42)  $                26,922.96 $46,595.85               (19,672.89)
April              26,850.92            22,397.29                4,453.63              13,656.25            12,301.81                1,354.44                     5,747.44              4,574.15                  1,173.29  $                46,254.61 $39,273.25                  6,981.36
May              15,699.74            18,874.19               (3,174.45)                9,009.12              8,473.81                   535.31                     1,817.36              2,365.11                   (547.75)  $                26,526.22 $29,713.11                 (3,186.89)
June                9,722.27                        -                  9,722.27                2,116.15                        -                  2,116.15                     5,055.22                        -                    5,055.22  $                16,893.64 $0.00                 16,893.64
July                8,906.68            18,436.84               (9,530.16)                1,481.89              9,651.69               (8,169.80)                     4,559.26              3,646.85                    912.41  $                14,947.83 $31,735.38               (16,787.55)
August                          -                9,543.11                              -                5,039.27                                   -                1,511.34      $                           -   $16,093.72                            -  
September                          -              10,884.11                              -                6,186.02                                   -                2,268.12      $                           -   $19,338.25                            -  
Sep(accrual)                          -              11,100.00                              -                2,350.00                                   -                5,150.00      $                           -   $18,600.00                            -  
                       
TOTAL 1,391,828.76 1,404,759.05 18,596.93 752,294.17 685,009.02              67,285.15 520,107.09 588,233.93              (68,126.84) 2,664,230.02 2,678,002.00               (13,771.98)
Totals as of July 1,391,828.76 1,373,231.83 18,596.93 752,294.17 671,433.73 80,860.44 520,107.09 579,304.47 (59,197.38) 2,664,230.02 2,623,970.03 40,259.99
1.35% 12.04% -10.22% 1.53%
BUDGET 1,405,000.00 1,405,000.00 0.00 685,000.00 685,000.00 0.00 638,000.00 590,000.00 48,000.00               2,728,000.00       2,680,000.00                 48,000.00
OVER/ (UNDER)  $         (13,171.24)  $            (240.95)  $          67,294.17  $                 9.02  $            (117,892.91)  $         (1,766.07)  $              (63,769.98)  $         (1,998.00)
Tallapoosa County Business Privilege Tax Beer Tax County Sales (1%) Total Tax Revenue
2013 2012 Variance 2013 2012 Variance 2013 2012 Variance 2013 2012 Variance
October  $                      -    $                    -        $          10,636.49  $        10,563.15  $                 73.34  $             111,328.84  $      111,395.31  $                 (66.47)  $              169,390.91  $      161,191.41  $               8,199.50
November                          -                          -                      9,899.06            10,033.42  $              (134.36)                 122,871.46          115,171.33  $              7,700.13  $              478,402.05  $      380,714.66  $             97,687.39
December                          -                          -                                -                8,516.02  $           (8,516.02)                 121,099.53          111,392.69  $              9,706.84  $              792,279.29  $      763,947.58  $             28,331.71
January                          -                          -                    18,241.67              9,237.15  $            9,004.52                 124,176.20          123,521.31  $                 654.89  $           1,549,671.70  $    1,609,442.88  $           (59,771.18)
February                          -                          -                    17,307.32              8,080.90  $            9,226.42                 100,347.35          104,310.76  $            (3,963.41)  $              178,848.73  $      173,577.95  $               5,270.78
March                          -                          -                                -                9,053.15  $           (9,053.15)                 122,944.24          125,243.72  $            (2,299.48)  $              149,867.20  $      180,892.72  $           (31,025.52)
April                          -              21,404.79  $         (21,404.79)                7,965.04            11,321.47  $           (3,356.43)                 127,388.65          130,316.36  $            (2,927.71)  $              181,608.30  $      202,315.87  $           (20,707.57)
May              21,543.28                        -    $          21,543.28                8,934.74            10,412.86  $           (1,478.12)                 123,932.81          117,592.42  $              6,340.39  $              180,937.05  $      157,718.39  $             23,218.66
June                          -                          -                      5,437.40            14,247.18  $           (8,809.78)                 134,040.33          134,484.78  $               (444.45)  $              156,371.37  $      148,731.96  $               7,639.41
July                          -                          -                    12,321.57            12,787.13  $              (465.56)                 134,230.60          128,689.53  $              5,541.07  $              161,500.00  $      173,212.04  $           (11,712.04)
August                          -                          -                                -              11,067.79                                   -              58,157.17      $                           -    $        85,318.68  $                        -  
September                          -                          -                                -                          -                                     -            121,454.79      $                           -    $      140,793.04  $                        -  
Sep(accrual)                          -                          -                                -              11,675.00                                   -                          -        $                           -    $        30,275.00  $                        -  
                       
TOTAL              21,543.28            21,404.79                   138.49 90,743.29 126,995.22             (36,251.93) 1,222,360.01 1,381,730.17             (159,370.16) 3,998,876.60 4,208,132.18             (209,255.58)
Totals as of July 21,543.28 21,404.79 138.49 90,743.29 104,252.43 (13,509.14) 1,222,360.01 1,202,118.21 20,241.80 3,998,876.60 3,951,745.46 47,131.14
-12.96% 1.68% 1.19%
BUDGET 21,400.00 21,400.00 0.00 135,000.00 135,000.00 0.00 1,417,000.00 1,417,000.00 0.00               4,301,400.00       4,253,400.00                 48,000.00
OVER/ (UNDER)  $               143.28  $                 4.79  $         (44,256.71)  $         (8,004.78)  $            (194,639.99)  $       (35,269.83)  $             (302,523.40)  $       (45,267.82)