SAMPLE LETTER A

[TO BE PLACED ON SCHOOL DISTRICT STATIONERY]

(date)
[Parent(s)]
[Address]

Re:	Immunizations

Dear Parent:

As you know, school begins on [date].  Before your child, [name of child], can be enrolled, however, we must receive proof that he/she has received immunization against a number of diseases as required by state law or is excepted therefrom.  To date, we have no immunization records for your child nor a claim of exception.

Please submit a statement to [name of school official] from a physician or a public clinic verifying that [name of child] has received the required immunizations, consistent with medically acceptable standards, before school begins.  By state law, we cannot allow [name of child] to stay in school longer than thirty days unless we have received proof that he/she has had the required immunizations or is excepted therefrom.

If you cannot submit a statement from a physician or public clinic regarding your elementary or secondary school child, you may submit your own statement detailing the precise dosages given for each required immunization and the month and year each immunization was given.  If you elect to submit your own statement in lieu of one from a health care provider, please contact [name of school official] at  [telephone number] to determine the precise vaccinations required for your child, as the requirements vary according to the child’s age.

If you are claiming an exception for medical reasons that an immunization is contraindicated or because of your conscientiously held beliefs, you must either submit a statement from a physician stating the immunization is contraindicated or you must submit a notarized statement, signed by you as the parent/guardian, or if the student is an emancipated person, by the emancipated person, stating that the student has not been immunized because of conscientiously held beliefs.

If we do not receive proof of immunization or exception by [date], your child will be sent home from school and discharged from enrollment.  It will then be necessary for you to re-enroll the child after immunization requirements have been met before the child can return to school.  If you have any questions, please contact [name of school official at [telephone number].

Thank you for your cooperation.

						Very truly yours,

[School District Official]

SAMPLE LETTER B
[TO BE PLACED ON SCHOOL DISTRICT STATIONERY]
(date)
[Parent(s)]
[Address]

Re:	Immunizations

Dear Parent:

As you know, school began today.  To date, we have no immunization records for your child nor any record of a request for an exception.  In order for your child, [name of child], to remain enrolled, we must receive proof that he/she has received immunization against a number of diseases as required by state law or that he/she qualifies for one of the statutory exceptions.  By this letter, we wish to verify that our records concerning your child are accurate and complete.

Please submit a statement to [name of school official] from a physician or a public clinic verifying that [name of child] has received the required immunizations, consistent with medically acceptable standards.  By state law, we cannot allow [name of child] to stay in school unless we have received proof that he/she has had the required immunizations or has satisfied one of the statutorily recognized exceptions.

If you cannot submit a statement from a physician or public clinic regarding your elementary or secondary school child, you may submit your own statement detailing the precise dosages given for each required immunization and the month and year each immunization was given.  If you elect to submit your own statement in lieu of one from a health care provider, please contact [name of school official] at  [telephone number] to determine the precise vaccinations required for your child, as the requirements vary according to the child’s age.

If you are claiming an exception for medical reasons that an immunization is contraindicated or because of your conscientiously held beliefs, you must either submit a statement from a physician stating the immunization is contraindicated or you must submit a notarized statement, signed by you as the parent/guardian, or if the student is an emancipated person by the emancipated person, stating that the student has not been immunized because of conscientiously held beliefs.

If you have already submitted a statement to us, please indicate how the statement was submitted (i.e. hand-delivered, mailed), when it was delivered and to whom.  It may be necessary for you to obtain a duplicate statement if the original cannot be found.  If additional time to obtain a duplicate is required, please so indicate in your response.

If we do not receive proof of immunization or exception by [ten school days], your child will be sent home from school and discharged from enrollment.  It will then be necessary for you to re-enroll the child after immunization requirements have been met before the child can return to school.  If you have any questions, please contact [name of school official at [telephone number].

Thank you for your cooperation.

						Very truly yours,

[School District Official]
SAMPLE LETTER C

[TO BE PLACED ON SCHOOL DISTRICT STATIONERY]

(date)
[Parent(s)]
[Address]

Re:	Non-Enrollment for Lack of Immunization Proof

Dear Parent:

We are sending your child, [name of child], home today because we have not yet received proof that he or she has received appropriate immunizations or is excepted therefrom.  Minnesota law does not allow us to enroll an elementary or secondary school student without proof that the student has received the required immunizations or is excepted therefrom.

As we advised earlier, State law and School District policy allow for a thirty-day grace period and a ten-day due process period during which your child may attend school.  Those grace periods have now expired.

[Name of child] may re-enroll as soon as we have received appropriate proof of immunizations.  If you have any questions about the proof or the immunizations required, please contact [name of school official] at [telephone number] as soon as possible.

We look forward to having [name of child] back in school soon.

						Very truly yours,

[School District Official]

DISTRICT NOTES:

Previous notices sent on	__________ by ________________________________

Phone contacts on		__________ by ________________________________

				__________ by ________________________________

				__________ by ________________________________